Learn to create a table of content automatically using your headings in the document. You can use the same trick to create a list of tables and figures too.
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Hi there. This is the fourth in the series of the Word shortcut keys. And this time, I'm going to present some tricks which can help you prepare long documents, policy documents, legal agreements. So for example, if you have lots of heads of discussion in the Word document. Let's say all these, right. I'm just going to copy paste it there. Normally you'll be having lots of text inside them and what you struggle with is getting the page number of these topics as and when the document touches beyond certain pages. So what happens, watch this.
Let's say I am going to write lots of text about this. I'm just writing =RAND () Enter. So this is the heading and underneath this heading less all the text. So if you want to prepare a table of content, the one which you be seeing in almost all the books. The table of content with the page number. A very fast way and an automated way is that you choose the header go to the home tab and just click on heading one. If you wish to change the properties of heading one you can right click, go to Modify and make it let's say bold and press OK. Notice it does change.
Now what you have done is, you have tagged the text as H1 or heading one. And you also notice a small sign towards the left-hand side of this text. Now this will be useful in preparing the table of contents later. So let's say the top three points, these are sub heads of the main heading. So what do I do, I go to this text, I give a heading 2. And probably write some text let's say, =lorem () Enter. Right, this is one. And let's say fast acronym, this is another one. I'm going to choose this and putting heading 2. As I said earlier you can the output the way the displaying of heading 2 happens. So I right click, I go to modify and I just change the colour. Let's say dark red. Let's say, or maybe dark blue, ok. Notice all of these changes to dark blue. So now let's see what's going to happen. If I stopped by and go to reference at the beginning of my document and I clicked on the table of contents, ok. It's asking me what template do you want to work on. I'm going to click on the first one. Instantly I get the main heading, the page number and the sub heading which was H1 and H2. Of course, with time you might see some modification in the main text. Let's say this is also H2. I'm going to make this H2. And as I go to the top of my table of content. All I have to do is click on it and click on update table. Update entire table along with page numbers, ok. And notice everything changes.
It's a fascinating feature which not only gives you a track point of headers and the subheaders but also gives you the revised page number. So the last part before I close this particular session is if I'm changing the text and adding some extra spaces. I go back to the table of content, update it, the entire table. Notice the page numbers, it does change. So use this when you are preparing long documents may be stretching up to 20, 30 pages, legal agreements, company policy document or any such document which you think is relevant and can take the use of a table of content. Hope you liked it.